PROCEDURES FOR FILING AN OFFICIAL PERMIT FORM (CUNY and NON-CUNY)

1. You should obtain a Permit Form at the Home College Registrar’s Office or the CUNY Web site.

2. To be eligible for a Permit, you must:

a. be matriculated and currently in attendance at the Home College.

b. be in good standing – not academically dismissed.

c. have all required immunizations at the Home College completed.

3. You should take the Permit Form to the appropriate department chairperson or faculty advisor for approval and signature (Academic Approval).

a. Inform the department which course(s) you wish to take at the Host College.

b. The chairperson or faculty advisor will determine if the course(s) is equivalent to a course(s) offered at Home College. (This process may be quicker if you bring a catalog from the Host College.)

4. Registrar Processing

a. After academic approval, the Permit Form must be brought to the Registrar’s Office at the Home College.

b. The Home College Registrar will affix its official seal or authorizing stamp. You should take the Permit Form with you when you register at the Host College.

c. The Host College Registrars at CUNY will verify enrollment of all students on Permit based upon a list sent to them by the Home College Registrars after registration is officially closed at the Home College.

d. When the course(s) is completed, the Host College will send grades or an official transcript to the Home College Registrar’s Office within four weeks after the end of the semester. All grades (including failures) and the credits or courses taken at another institution with official permission (approved Permit Form) must be transferred to your Home College and will be included in your transcript and used in the calculation of your grade point average (GPA).

5. Financial Aid Approval – Non-CUNY Permits only

You must obtain the approval of a financial aid counselor who will indicate whether

the non-CUNY coursework is eligible for financial aid.

6. Tuition payment

a. If you are going to attend another unit of the City University of New York, you must pay your tuition at the Home College Bursar’s Office. Payment to the Home College will be in accordance with the due date indicated on the bill. It is the student’s responsibility to ensure that any applicable financial aid and TAP is reflected on bill. Any changes in Permit status may result in a change of financial aid and TAP.

b. If you are going to take a permit course at a private or state college (non-CUNY), you will pay tuition for that course there. Be sure to bring the Non-CUNY Permit Form with you.

7. There may be a limit to the number of permit credits permitted (transfer credit with grade).

Please check the Home College catalog.

8. Permits will not be issued to the following:

a. Nondegree students

b. A readmitted matriculated student who (is not currently enrolled) or who does not need the permit courses for graduation.

c. An incoming newly matriculated student who requests a permit for the semester or summer session preceding his/her effective date of admission.

Rev 8/02

IA#1206A