THE CITY UNIVERSITY OF NEW YORK CAREER OPPORTUNITY
Baruch College
OPEN TO CURRENT CUNY EMPLOYEES ONLY
Title		CUNY Administrative Assistant, Level 1A (Provisional)
Location/Department		Undergraduate Admissions and Financial Aid Services
Position Detail		This is a promotional opportunity limited to Permanent Incumbents meeting the requirements of the University Job Specification and Examination notice.
FLSA Status		Non-exempt
Compensation		$41,129
Web Site		www.baruch.cuny.edu
Notice Number		SS16736
Closing Date		11/30/2009
POSITION DESCRIPTION AND DUTIES
	This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in unusually complex academic department. May perform duties under the lower title, CUNY Office Assistant. Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University’s multicultural environment, incumbents provide consistent assistance to everyone. Assignment Level 1: Under direction, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below. Supervision: • Develops and maintains efficient office procedures and methods and trains employees in their use. • Makes arrangements for and may deliver specialized training. • Interprets and applies operating procedures, rules and regulations within their assigned area(s). • Establishes work priorities for a major unit of operation or of several small office engaged in routine clerical functions. • Conducts job interviews to select subordinate office personnel. • Supervises preparation of routine and specialized payrolls; reviews adjustments, reports inconsistencies. • Supervises and coordinates the work of other employees. • Coordinates the work of others for program activities and events, including registration, room arrangements, travel, fee collection, purchases, etc. Budget & Transaction Processing: • Maintains departmental accounts and reconciles books. • Assists in monitoring budgets and expenditures. • Makes petty cash purchases and keeps records of accounts. • Coordinates book lists for the department and forwards them to bookstores as directed by department chair/supervisor. • Borrows and lends materials to and from other libraries, domestically and internationally, through the Interlibrary Loan area. Communications and Customer Service: • Verifies students’ transcripts, recording grades and grade changes. • Assists in scheduling special examinations for students. • Assists in determining admission and advanced standing eligibility. • Prepares class schedules; reserves rooms and equipment, and communicates assignments. • Provides information regarding College, Department, and University regulations. Documentation: • Expedites and prepares drafts for the Chair or Director, if authorized. • Formats and types complex reports using typewriter, word processor, computer or other document preparation equipment. • Prepares documents from diverse materials including academic, scientific or technical data. • Drafts and edits written or visual material, including routine publications and catalogues; coordinates publication of the same. • Drafts routine and complex correspondence. • Prepares and coordinates the distribution of recruitment materials. • May take dictation and/or transcribes notes, if necessary. Other Work Requirements: • Incumbents need a high level of stress tolerance, adaptability and flexibility. • Being committed to the success of one’s Department, College and the University is essential, as is an orientation toward providing service. • Incumbents must be self-directed and self-motivated, as well as being able to provide direction to and motivate others. • There is often a substantial amount of time answering the telephone, engaging in work-related telephone calls, and handing telephone messages. • This position might require extended periods of time sitting or other sedentary activity. • Incumbents in this title spend a lot of time making or maintaining contact with others face-to-face, via telephone, and through written communication, including electronic mail. • There is a high level of repetition in both physical activities (e.g., typing) and mental activities (e.g., recordkeeping). • The incumbent in this position often works as a member of a team and is accountable to other team members. • This job requires a high level of accuracy in the performance of job duties.
QUALIFICATION REQUIREMENTS
	Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 - 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Additionally, candidates may be asked to demonstrate technical competence in using job-related software (e.g., word processing or other).
TO APPLY		Please send a cover letter and résumé by the above closing date to:
Address:		Search Committee: CUNY Administrative Assistant Baruch College - City University of New York Office of Human Resources One Bernard Baruch Way, Box D-0202 New York, NY 10010 -OR- AdministrativeAssistant.Search@baruch.cuny.edu (Preferred) (Please include the title of the position in the subject line of the e-mail)

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